AP Supervisor

Summary

The AP Specialist will lead various essential functions within the Corporate Accounting division and reports directly to the Corporate Accounting Senior Manager. The immediate focus of the AP Specialist will be to assist the Controller and other Corporate Accounting managers to develop the accounts payable process, oversee account payable, and be the central point of contact for accounts payable related questions for vendors and departments within the Company. As the accounts payable process stabilizes, the AP Specialist will expand their responsibilities and will make recommendations toward building best-in-class processes relating to other ongoing functions such as expense reimbursements, payroll, cash application, and intercompany invoicing. The ideal candidate is interested in increasing their responsibilities, takes a commonsense approach to designing workflows, has an eye for maintaining internal controls, and takes the initiative to adopt new technology in order to increase bandwidth.

Position Description

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Takes ownership of the accounts payable cycle by designing
• Entering AP invoices into SAP for a weekly payment run and an off-cycle payment
• Achieve 5 business day monthly closing for AP and related accounts
• Implement and maintain the SAP purchase and payment modules, and Concur (coordinate with IT team, and corporate accounting)
• Designs and collaborate user-friendly processes by taking advantage of the IT solutions while ensuring proper authorization and approval process
• Manages and maintains A/R invoices including intercompany service fees, and the 3rd party invoices

• Ensures that A/P inquiries are researched, resolved, and answered on a timely basis; assists team members with escalated issues
• Work closely with the Corporate Accounting team to ensure proper GL coding of AP invoices and accruals
• Manages weekly payment process (i.e. settlement runs), including the review of payments batches for accuracy and completeness
• Assist external and internal audit efforts by preparing schedules and samples as needed
• Investigates and documents current processes and makes targeted recommendations for improvements
• Maintain employee reimbursement system (Certify)
• Acts as the lead business resource as the Company implements new technology related to A/P, A/R, cash application, expense reimbursement, and integrated payroll

Qualifications

• Broad exposure to efficient accounting organizations with large-business ERP’s (SAP, Oracle, Workday, etc.)
• Excellent problem-solving skills
• Strong communication (written and oral) and interpersonal skills needed to work effectively within all levels of management throughout the organization
• Highest standards of ethical conduct, discretion, and confidentiality
• Ability to complete multiple, diverse tasks of differing priorities

Required Education and Experience

• Bachelor’s degree
• Excellent Excel skills (vlookup, sumif, etc.)

Preferred Education and Experience

• 3-5 years of broad experience in shared service functions
• Bachelor’s degree in Accounting from an accredited four-year university
• 5 years of Accounts Payable experience
• Experience in international business environment