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Administrative Assistant

Location: 

Houston, Texas, US, 77002

Job ID#:  899
Job Category:  Administration
Position Type:  Regular FT

JERA Americas Inc. is part of a global energy company, supporting the transition to a cleaner, more sustainable world while fulfilling our responsibility to provide a safe and stable supply of reliable and affordable energy. The Company is a subsidiary of Tokyo-based JERA, which stands for Japan's Energy for a New Era. JERA has committed to achieving net zero CO2 emissions from its businesses by 2050 and is contributing to the development of a sustainable society.

JERA Americas seeks to continue its rapid expansion into renewable energy markets focusing on wind, solar, and cutting-edge technologies for hydrogen production and transportation. To meet the challenges of a fast-growing company, we are searching for talented individuals who thrive in a fast-paced environment and want to be part of the equation to provide energy for a new era.

Summary

Summary/Objective

 

The Administrative Assistant is responsible for the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Description

Essential Functions

 

The Administrative Assistant is required perform the followings for CFRO.

 

  • Coordinating meetings with internal and external people, including arrangement of the meeting room, registration of external guests, notification of the meeting details to the participants, and/or any other arrangements as may be required.  
  • Communicating with JERA HQ on behalf of CFRO.
  • Managing CFRO’s schedule by using Microsoft Outlook/Teams.  Communication with CFRO is necessary for proper coordination/prioritization of each meeting.
  • Making the restaurant reservation for business purpose and notifying the details to the participants.
  • Arranging the business trip for CFRO, including the flight booking, hotel accommodation and other arrangements as required.
  • Daily clerical work, such as CFRO’s travel/entertainment expenses by using SAP Concur, drafting of the contract, invoice or any other billing work, approval of timesheet.
  • Managing the miscellaneous documentation, including filing of the related documents to the SharePoint folders.
  • Any other tasks which are mutually recognized between the Administrative Assistant and CFRO

Position Description Continued

Competencies

 

  • Desire to work in team-oriented culture
  • Communication Proficiency
  • Ethical Conduct
  • Problem Solving/Analysis
  • Strategic Thinking
  • Discretion and Confidentiality

Qualifications

Required Education and Experience

 

  • A minimum of Associates degree required.
  • A minimum 3 years of experience in administrative role.

 

Preferred Education and Experience

 

  • Bachelor's degree in related field preferred.
  • 3+ years of experience in administrative role

Qualifications Continued

Additional Eligibility Qualifications

 

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Experience in Administration or good at repetitive, rule-based tasks
  • Experiences in PowerPoint slide creation and has sense of document design
  • Fluent in Japanese and English preferred
  • Willingness to learn new tools/functions (ChatGPT, Excel pivot/functions)

AP/EEO Statement

JERA Americas Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics.


Nearest Major Market: Houston

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